Sample One Day Conference Formats

Christine Kurtz When planning a one day conference, consideration needs to be given to the following: *Available Facilities:* • Will the audience need to move around? Request space with “move around” flexibility. • How early will set up of the facility be possible? One hour minimum is suggested. • Given changing temperatures, does the facility provide for comfortable participants? • Participants will “skip out” if asked to walk between buildings. Try to stay localized. • Break out rooms are essential if numbers exceed 50 participants. Plan on 25 per breakout. • Opening and Closing sessions should be in the same location. *Audience:* • Be aware of the experiences with previous training and select topics from the appropriate topic levels. • Know in advance the expectations of audience members. What are they thinking they will be doing? • Advertise or communicate accurately the time parameters and expectations of participation. • When training emerging leaders, give participants permission to participate and contribute! • When numbers reach over 50, more facilitators are needed – use a 25 to 1 ratio as a guide. • Meet the miscellaneous conference needs with greeters and logistic folks. Use a 25 to 2 ratio as a guide. *Format Options:* The Zing!™ Leadership Development Curriculum lends itself nicely to the planning and implementation of a one day leadership conference. Given busy schedules and the “drive thru” expectation time line instilled in today’s participant, the following conference options are suggested: *Option One* Audience size over 75. When smaller, drop to two breakout options per session – not three. 9:30 am – 10 am: Registration with Light Refreshments. Minimally provide coffee and juice! 10 am – 11 am: OPENING SESSION – Zing!™ Your Life and Leadership: The Opportunity 11:15 am – 12:15 pm: SESSION ONE <ul style="list-style-type: none; padding: 0; margin: -1em 0 -1em 2em;"> <li>Offering 1</li> <li>Offering 2</li> <li>Offering 3</li> </ul> 12:15 pm – 1 pm: LUNCH - Consider a form of light entertainment. 1 pm – 2 pm: SESSION TWO <ul style="list-style-type: none; padding: 0; margin: -1em 0 -1em 2em;"> <li>Offering 4</li> <li>Offering 5</li> <li>Offering 6</li> </ul> 2 pm – 2:15 pm: REFRESHMENT BREAK – Cookies and Cold Drinks 2:15 pm – 3:15 pm: SESSION THREE <ul style="list-style-type: none; padding: 0; margin: -1em 0 -1em 2em;"> <li>Offering 7</li> <li>Offering 8</li> <li>Offering 9</li> </ul> 3:15 pm – 4 pm: CLOSING SESSION – Include raffle, hand certificates upon departure and give the Zing!™ Your Life and Leadership: The Obligation closing. Show closing video: The Future is Yours to Create! *Option Two* Audience size below 50. This format is used best when providing leadership development for a more intimate group. The participants stay together for the entire conference, and in the same room, however – the presenters alternate as the topics change. It is difficult for one educator to “carry” a room for six hours, therefore, mixing up the styles and personalities of presenters is recommended – but, not necessary. 9:45am – 10 am: REGISTRATION and light refreshments. 10 am – noon: OPENING SESSION - Refreshments are provided in the back of the room and someone checks participants in with name tags and folders as they enter the room. Recommend Zing!™ Your Life and Leadership: General Overview and One Topic – Communication: It’s Not What You Say, But How You Say It. Noon – 1 pm: LUNCH with Assigned Activity 1 pm – 3 pm: AFTERNOON SESSION - Offer two topics for 45 minutes each, show video: The Future is Yours to Create. 3 pm – 3:15 pm: Hand out certificates, do raffle and offer light refreshments. When planning a one day conference, consideration needs to be given to the following: Available Facilities: • Will the audience need to move around? Request space with “move around” flexibility. • How early will set up of the facility be possible? One hour minimum is suggested. • Given changing temperatures, does the facility provide for comfortable participants? • Participants will “skip out” if asked to walk between buildings. Try to stay localized. • Break out rooms are essential if numbers exceed 50 participants. Plan on 25 per breakout. • Opening and Closing sessions should be in the same location. Audience: • Be aware of the experiences with previous training and select topics from the appropriate topic levels. • Know in advance the expectations of audience members. What are they thinking they will be doing? • Advertise or communicate accurately the time parameters and expectations of participation. • When training emerging leaders, give participants permission to participate and contribute! • When numbers reach over 50, more facilitators are needed – use a 25 to 1 ratio as a guide. • Meet the miscellaneous conference needs with greeters and logistic folks. Use a 25 to 2 ratio as a guide. Format Options: The Zing!™ Leadership Development Curriculum lends itself nicely to the planning and implementation of a one day leadership conference. Given busy schedules and the “drive thru” expectation time line instilled in today’s participant, the following conference options are suggested: Option One Audience size over 75. When smaller, drop to two breakout options per session – not three. 9:30 am – 10 am: Registration with Light Refreshments. Minimally provide coffee and juice! 10 am – 11 am: OPENING SESSION – Zing!™ Your Life and Leadership: The Opportunity 11:15 am – 12:15 pm: SESSION ONE <ul style="list-style-type: none; padding: 0; margin: -1em 0 -1em 2em;"> <li>Offering 1</li> <li>Offering 2</li> <li>Offering 3</li> </ul> 12:15 pm – 1 pm: LUNCH - Consider a form of light entertainment. 1 pm – 2 pm: SESSION TWO <ul style="list-style-type: none; padding: 0; margin: -1em 0 -1em 2em;"> <li>Offering 4</li> <li>Offering 5</li> <li>Offering 6</li> </ul> 2 pm – 2:15 pm: REFRESHMENT BREAK – Cookies and Cold Drinks 2:15 pm – 3:15 pm: SESSION THREE <ul style="list-style-type: none; padding: 0; margin: -1em 0 -1em 2em;"> <li>Offering 7</li> <li>Offering 8</li> <li>Offering 9</li> </ul> 3:15 pm – 4 pm: CLOSING SESSION – Include raffle, hand certificates upon departure and give the Zing!™ Your Life and Leadership: The Obligation closing. Show closing video: The Future is Yours to Create! Option Two Audience size below 50. This format is used best when providing leadership development for a more intimate group. The participants stay together for the entire conference, and in the same room, however – the presenters alternate as the topics change. It is difficult for one educator to “carry” a room for six hours, therefore, mixing up the styles and personalities of presenters is recommended – but, not necessary. 9:45am – 10 am: REGISTRATION and light refreshments. 10 am – noon: OPENING SESSION - Refreshments are provided in the back of the room and someone checks participants in with name tags and folders as they enter the room. Recommend Zing!™ Your Life and Leadership: General Overview and One Topic – Communication: It’s Not What You Say, But How You Say It. Noon – 1 pm: LUNCH with Assigned Activity 1 pm – 3 pm: AFTERNOON SESSION - Offer two topics for 45 minutes each, show video: The Future is Yours to Create. 3 pm – 3:15 pm: Hand out certificates, do raffle and offer light refreshments.

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Sample One Day Conference Formats

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